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1. TITLE
1.1 The Club shall be called Range High School Walking Club, hereafter to be referred to as "the Club".
2. OBJECTS
2.1 To foster and promote the sport of walking at all levels.
2.2 To provide opportunities for recreation.
3. MEMBERSHIP
3.1 The following are eligible for membership:
3.1.1 Pupils, pupils' parents and siblings, and staff members of Range High School Formby both past and present.
3.2 There shall be 2 classes of membership available. These are:
3.2.1. Full Member.
3.2.2. Junior Member (Children and students under 18 years of age in full time education).
3. No member of the Club shall receive payment, either direct or indirect, for anything except legitimate out-of-pocket expenses incurred in the work of the Club.
4. EXPULSION OF MEMBERS
4.1 Members of the Club whose conduct is inappropriate or who decline to abide by any of the Club's Rules may be expelled or suspended by a resolution passed at a meeting of the Disciplinary Sub-Committee.
4.2 Members so expelled or suspended shall have the right to appeal in person to the General Committee with regard to any decision affecting them, provided that notice of such appeal is submitted to the Secretary, in writing, within fourteen days of notification of the decision.
5. OFFICERS
5.1 The Officers of the Club shall be as follows:
President - Non-Executive Officer - usually an honorary position
Chairperson )
Secretary )-- Executive Officers
Treasurer )
At least one and not more than three Full Members to serve as Executive Officers on the General Committee.
The General Committee may appoint Full Members of the Club to the position of Social Secretary or Events Secretary or other non-executive posts as decided as necessary at the time by the Committee.
6 ELECTION OF OFFICERS
6.1 All Officers shall be elected at the Annual General Meeting of the Club, by a majority vote of the Full Members present at the meeting. In the event of a tie, the Chairman's vote will be binding.
6.2 All Officers are elected for a period of one year.
6.3 Officers may continue to serve in the same office or another office for further terms provided that they are prepared to continue and that they receive a majority vote to do so from the Club Full Members present at the Annual General Meeting of the Club.
7. GENERAL COMMITTEE
7.1 The affairs of the Club shall be controlled by a General Committee comprising of the Officers as elected at the Annual General Meeting and such control shall be exercised immediately following the election of the Officers.
7.2 The General Committee shall meet at agreed intervals and not less than four times per year.
7.3 The duties of the General Committee shall be:
7.3.1 To control the affairs of the Club on behalf of the Members.
7.3.2 To keep accurate accounts of the finances of the Club through the Treasurer. These should be available for reasonable inspection by Members and should be audited before every Annual General Meeting. The Club shall maintain a bank current account and any two of the following authorised Officers shall sign Club cheques: the Chairperson, Treasurer and Secretary.
7.3.3 To co-opt additional members of the Committee as the Committee feels necessary. Co-opted members shall not be entitled to a vote on the Committee
7.3.4
To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairperson shall be entitled to an additional casting vote.
7.3.5
To form a Disciplinary Sub-Committee when necessary and to hear appeals against decisions of that subcommittee as prescribed by Para 4.2.
8 GENERAL MEETINGS
8.1 The Annual General Meeting of the Club shall be held not later than the end of March each year. 21 clear days written notice shall be given to Members of the Annual General Meeting by circulating a copy of the notice to all members at their home address or by e-mail to those Members who have previously agreed to this method of delivery. Members must advise the Secretary in writing of any business to be moved at the Annual General Meeting at least 14 days before a meeting. The Secretary shall circulate or give notice of the agenda of the meeting to Members not less than 7 days before the meeting.
8.2 The business of the Annual General Meeting shall be to:
8.2.1 Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting.
8.2.2 Receive and approve the audited accounts for the year from the Treasurer.
8.2.3 Receive the annual report of the Committee from the Chairperson
8.2.4 Elect an auditor who shall not be a member of the General Committee of the Club.
8.2.5 Elect the Officers of the Club (i.e. President, Chairperson, Secretary, Treasurer and other General Committee Members).
8.2.6 Review Club subscription rates and agree them for the forthcoming year.
8.2.7 Transact such other business received in writing by the Secretary from Members (14) days prior to the meeting and included on the agenda.
8.2.8 Transact other business not included on the agenda, subject to the agreement of those members present by simple majority. (viz: Any other business.)
8.3 Special General Meetings may be convened by the General Committee, or on receipt by the Secretary of a request in writing, from not less than eight (8) Full Members of the Club. At least 21 days notice of the meeting shall be given.
8.4 Nomination of candidates for election of Officers shall be made in writing to the Secretary at least 14 days in advance of he Annual General Meeting date. Nominations can only be made by Full Members and must be seconded by another Full Member. In the event of there being no written nominations, nominations made and seconded at the Annual General Meeting will be accepted.
8.5 At all General Meetings, the chair will be taken by the Chairperson or, in their absence, by a deputy agreed by a simple majority of the Full Members present.
8.6 Decisions made at a General Meeting shall be by a simple majority of votes from those Full Members attending the meeting. In the event of equal votes, the Chairperson shall be entitled to an additional casting vote.
8.7 A quorum for a General Meeting shall be 12 Full Members and 2 Executive Officers of the Club.
8.8 Only Full Members of the Club are entitled to vote at the Annual General Meetings and each Full Member shall be entitled to one vote.
9. RELEVANT DATES
9.1 The Accounting period for the Club shall be from 1 st February to 31 st January each year and year end accounts shall be drawn up and audited for this period for presentation at the Annual General Meeting.
9.2 The membership subscription paid shall be for the year commencing 1st September to 31st August.
9.3 The walks programme shall be for the year commencing 1 st September to 31 st August to match the school's operating year.
10 DISCIPLINARY SUB-COMMITTEE
10.1 The Disciplinary Committee comprise of any three Executive Officers of the Club.
10.2 The Disciplinary Committee shall meet only as and when necessary to consider alleged breaches of the Club's rules by any Member or Officer of the Club.
11 ALTERATIONS TO THE CONSTITUTION
11.1 Any proposed alterations to the Club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Full Member of the Club and seconded by another Full Member. Such alterations shall be passed if supported by not less than two-thirds of those Full Members present at the meeting, assuming that a quorum has been achieved.
12 DISSOLUTION
12.1 If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall not later than three months thereafter, give notice to convene a Special General Meeting of the Club to be held within twenty eight days to discuss and vote on the resolution.
12.2 If at that Special General Meeting, the resolution is carried by at least two-thirds of the Full Members present at the meeting, the General Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club.
12.3 After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the Full Members of the Club, but shall be given or transferred to some other voluntary organisation having objectives similar to those of the Club.
12.4 The elected Officers of the Club will not be liable for any financial debts owed by the Club unless such debts have occurred through malpractice by any Officer or Officers, in which case they will be liable. Any debts due on the dissolution of the Club shall be the liability of, and equally divided between, the Officers and Full members.